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1. In order that information is made available to
the members quickly and clearly, a list of available
machinerywith a guide price list will be circulated
annually or more often if the need arises.
2. When a member requires work to be done ( a demander
) he should contact the Ring Fieldsperson for the
area as soon as possible. Once he has recieved a request
from a demender, it is the responsibility of the Fieldsperson,
as agent, to match up a member to supply the service
( a supplier ) and notify him.
3. All members who intend to carry out work for the
Machinery Ring should contact their Insurance Company
to ensure they are covered for contracting within
the Ring and that they are fully insured to cover
public liability.
4. It is the responsibility of the supplier to ensure
the equipment is mechanically sound and fit for its
purposes and that it is fully guarded to comply with
the rules of Health & Safety legislation in force
at the time.
5. The demander should have full public liability
insurance over when work is being done on his farm
and demanders of labour must have employer's liability
insurance to cover labour suppliers working on their
farms.
6. The Fieldsperson must be notified immediately
of any breakdowns on a farm. the operator will be
given a reasonable length of time to get the machinery
operational again. If for any reason the repair is
going to take longer to repair , then the fieldsperson
may appoint another member to complete the work. The
supplier will get paid for that part of the work which
he has completed.
7. The demander will be responsible for damage to
the supplier's machinery if caused by the demander's
neglect.
8. All complaints regarding transactions between
members should be made to the Ring Manager in the
first instance. If no satisfactory settlement can
be arranged it is the member's right to present his
complaint at the next meeting of the Machinery Ring
Management Committee, whose decision is final.
All complaints as to the general management of Ring
business should first be made either to the Chairman
or Vice-Chairman in the first instance. If no satisfactory
settlement can be arranged, a written statement should
be sent to the Chairman with all the relevant information
fot discussion at the next meeting of the Machinery
Ring Management Committee, whosedecision will be final.
9. It is the supplier's responsibility to return
one copy of a signed work completion schedule to the
Ring Manager. In the event of the supplier not obtaining
a signature from the demander because of his unavailability,
the demander's copy of the work completion shedule
will be forwarded to the Ring office and he will have
seven days to make amendments.
10. Members should have a current account at a bank
with authorisation for the Ring Manager to use this
account as regards payment for work done among the
members, by variable direct debit and credit.
11. The supplier will normally be paid on the twenty-eighth
day from the tax point shown on the invoice raised
by the Ring on his behalf.
12. The Machinery Ring will charge a levy on the
work done by members for members. The charge will
be set annually by the Machinery Ring Management Committee.
Half the levy will be paid by the demander and half
by the supplier.
13. The Machinery Ring is not responsible for any
default in payment by any demander.
14. Suggested rates for specific tasks are fixed
in advance by a farmer/contractor committee, which
publishes an annual price guide. Alterations in price
due to operating conditions, quality of work or any
other circumstances may be negotiated, and the Ring
Manager informed before work is started.
15.Members are obliged to offer their spare machinery
capacity through the Machinery Ring and to cover their
own additional demand for machines from the Machinery
Ring.
If any arrangement through the Machinery Ring is not
possible, the member is free to offer and seek capacities
outwith the Ring, after first informing the Manager.
16. All transactions in connection with the Machinery
Ring must be made through the Ring Manager who is
responsible to the Machinery Ring Managerment Committee.
17. Members can use the Machinery Ring as a source
of sub-contracting for work to non-Ring members. The
member will collect his own bill through his normal
invoicing system and the ring members, who are sub
contractors, will be paid through the Machinery Ring
System.
18. Members carrying out work for non Ring members
should not charge less than their rate for Machinery
Ring Members for that particular service.
19. In arranging contracts between demander and supplier
members, the Machinery Ring acts at all times as an
agent and not as a principal. Invoice documentation
should clearly state that the Machinery Ring cannot
be held liable for any damage of loss caused by arrangement
made by the Ring Manager.
20. Each individual member, farming partnership or
company which is a member shall pay such annual subscription,
to the Machinery Ring, as shall be decided by the
Machinery Ring Management Committee.
21. In the event of the Machinery Ring accepting
a grant or a loan from anybody, the members of the
Machinery Ring bind themselves to accept the rules
and/or the conditions attached to the grant or loan.
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